Cut the Risks of Losing Data to Departing Employees

Cut the Risks of Losing Data to Departing Employees

Dennis Snider

263 Posts

196 views

0

(3.6)

One of the most common ways of losing data is when an employee leaves an organization, whether they are let go, are retiring, or just moving on. This is an issue that business owners have to watch out for.

If employees take data when they leave, the costs can be massive. An average data breach costs around $900,000, researchers say. We then must factor in the time spent repairing the damage and recovering position, the legal implications of having allowed data breaches that may well make an organization non-compliant, and the damage to an organization’s reputation with both clients and partners.

The best approach to deal with data loss is prevention and recovery. To prevent losing data, organizations must have mechanisms and policies in place to mitigate these occurrences. All companies should:

Make sure that all employees are aware that all data is company property and remains so, even if it was solely created by a departing employee;
Include policies and information regarding the way data should be handled and who owns it in all documentation, including employment contracts, so that no employee can say they didn’t know the rules;
Ensure everything is tidied up when an employee leaves, e.g., repossess all company IT hardware, laptops, phones, etc. and make sure all accounts whereby an employee could access data are closed down;
Maintain backups at all times, so if an employee walks away with data, you can always recover from your backup.

In terms of recovery, the aforementioned backups should be created and constantly updated. All of your most important content must be archived; if for some reason, e.g. ill will due to redundancy, an employee deletes data, not only do you need to be able to recover it for yourself but you need to be able to show it existed should legal action be necessary.

Special care should be taken with shared files in SaaS applications such as Office 365 etc.; never leave these files in the control of just one person, and make sure they can be quickly restored to the whole group who need them should they be accidentally or deliberately deleted.

10 thoughts on “Cut the Risks of Losing Data to Departing Employees

  1. Flossie

    I am sure this post has touched all the internet people, its really really pleasant article on building up new website hosting services.

    August 10, 2020 at 11:27 am Reply
  2. Cornell

    Excellent site you have here but I was wanting to know
    if you knew of any message boards that cover the same topics discussed in this
    article? I’d really like to be a part of online community where I can get advice
    from other experienced individuals that share the same interest.
    If you have any recommendations, please let me know.
    Many thanks!

    My site website host

    August 10, 2020 at 1:36 pm Reply
  3. Esperanza

    There is definately a lot to learn about this issue.

    I like all the points you have made. adreamoftrains best website hosting
    content hosting

    August 11, 2020 at 11:37 pm Reply
  4. Geneva

    My brother recommended I might like this web hosting service site.
    He used to be totally right. This post truly made my day. You can not believe
    simply how a lot time I had spent for this info! Thank you!

    August 14, 2020 at 1:12 am Reply
  5. Kassie

    Hi there excellent blog! Does running a blog such as this require a massive amount work?
    I’ve very little expertise in computer programming but I was hoping to start my own blog in the near future.
    Anyway, should you have any recommendations or
    tips for new blog owners please share. I understand this is off subject nevertheless I simply wanted to ask.
    Thanks a lot!

    My site: web hosting services

    August 14, 2020 at 9:35 am Reply
  6. Tracey

    Hello i am kavin, its my first occasion to commenting anyplace, when i read this paragraph i thought i
    could also make comment due to this brilliant piece of writing.
    yynxznuh cheap flights

    August 24, 2020 at 9:24 am Reply
  7. Porfirio

    Great article! We are linking to this great article on our website.
    Keep up the great writing. 31muvXS cheap flights

    August 25, 2020 at 4:48 pm Reply
  8. Flossie

    magnificent issues altogether, you simply received a logo new reader.
    What could you suggest about your submit
    that you just made a few days in the past? Any certain?

    Have a look at my blog – black mass

    August 30, 2020 at 11:29 pm Reply
  9. Rudolph

    Today, I went to the beachfront with my kids. I found a
    sea shell and gave it to my 4 year old daughter and said “You can hear the ocean if you put this to your ear.” She placed the shell to her ear and
    screamed. There was a hermit crab inside and it pinched her ear.

    She never wants to go back! LoL I know this is totally
    off topic but I had to tell someone!

    My blog post website hosting

    August 31, 2020 at 2:39 pm Reply
  10. Henrietta

    Hello mates, pleasant paragraph and fastidious arguments commented here, I
    am really enjoying by these.

    my web blog – web hosting companies

    September 5, 2020 at 1:14 am Reply

Leave a Reply

Your email address will not be published. Required fields are marked *